Whistleblowing
Purpose
Zirwe is committed to maintaining a transparent and ethical working environment. To support this, we provide secure and confidential channels for reporting violations of laws, unethical behavior, or internal misconduct.
This policy complies with principles of integrity, fairness, and confidentiality, and is based on applicable national and international best practices.
Who Can Report?
The following individuals may report concerns:
Employees
Interns (paid or unpaid)
Freelancers, consultants, and external collaborators
Former employees or candidates (if the issue was observed during their relationship or application process)
What Can Be Reported?
Reports may include:
Violations of laws or regulations
Unethical or inappropriate behavior in the workplace
Harassment, discrimination, or abuse of power
Breaches of internal policies or codes of conduct
Environmental or safety violations
What Should Not Be Reported?
Reports based solely on rumors, personal grievances, or internal disputes without public interest or legal relevance are not accepted under this policy.
How to Report
Reports can be made through the following confidential and manual channels:
Email: info@zirwe.com.tr
Contact Form: Available on the official Zirwe website
WhatsApp Communication: Via the icon available on each page of our site
Face-to-Face Request: A meeting may be arranged upon request. Please do not include sensitive details in your initial message.
Anonymous reports are accepted if they include sufficient detail to allow follow-up.
What to Include in a Report
To ensure a proper investigation, please include:
A description of the incident (who, what, when, where)
Names or roles of individuals involved, if known
Any supporting evidence or documentation
Confirmation that your report is made in good faith and without personal interest
We recommend avoiding sensitive personal data unless absolutely necessary.
Who Handles the Reports
Reports will be received and reviewed by a designated internal ethics committee consisting of senior staff. This committee:
Acts with independence and confidentiality
Reviews and investigates reports fairly and impartially
Provides feedback to the whistleblower within a reasonable time frame (typically within 3 months)
Whistleblower Protection
Zirwe guarantees that all reports will be handled with strict confidentiality and that no retaliatory actions will be taken against any person who reports in good faith.
This protection also extends to:
Facilitators assisting the whistleblower
Individuals connected to the whistleblower within the same workplace
Anyone who supports the investigation process in good faith
Confidentiality Measures
Zirwe ensures:
Identity protection of all whistleblowers and related individuals
Limited access to reports (only authorized committee members)
No disclosure without express consent, unless required by law in case of malicious reporting
For any questions regarding this policy or the process, please contact us at info@zirwe.com.tr.
